Accounting and financial reporting: Oversee the design, implementation, and maintenance of accounting systems and processes.

• Oversee the organization’s accounting and finance functions and supervise finance staff in the National Office and field office, ensuring the efficient application of proper accounting standards; lead the month-end, quarter-end and year-end finance close activities as applicable.
• Leads the timely preparation and review of balance sheet reconciliations (bank accounts, prepaids, deposits, accruals, depreciation, etc.)
• Ensure the reliability, integrity, and timeliness of financial statements and reports.
• Ensure qualitative financial reporting to internal and external stakeholders
• Facilitate both internal and external audits as well as respond to internal and external audit recommendations in a timely manner.
• Establish, regularly review, and strengthen internal controls and financial risk-management processes to safeguard organizational assets, reduce financial risks and ensure timely resolution of major financial risk issues and system gaps identified through internal audits.

Financial Planning and Analysis:

• Oversee and coordinate the budgeting process and cash flow forecasts with other departments.
• Provide timely financial analysis, scenario planning, forecasts, and recommendations to the National Director and Senior Management Team to support strategic and operational decisions.

• Ensure the effective use of HFHI-B’s financial resources and assets, proper maintenance of Inventory and fixed assets registers

• Supervise the organization’s treasury and cashflow management along with NOGAB fund clearance approval.
• Identify strategies for improving financial performance.

• Provide financial information, analysis, and advice to senior leadership team, National Director, and Area Office for decision making.MEAL, MIS and Organizational Learning: Provide strategic leadership for Monitoring, Evaluation, Accountability and Learning (MEAL), strengthen Management Information Systems (MIS), ensure data quality, and promote evidence-based decision-making, learning, and adaptive program management.

Grant Management and Donor Reporting:

• Coordinate and collaborate with other departments in proposal development and pre-award stage as well as implementation and post-award stage.
• Rapid budget construction aligned with donor guidelines.
• Represent HFH-B among consortium partners and lead cost recovery initiatives from various donor funded projects.
• Engage with donors alongside program colleagues representing HFH-B.
• Build up the system and process to ensure compliance with donor requirement and reporting.
• Ensure grant transactions are recorded and financial reports are produced correctly, appropriately, and in compliance with grant and donor agreements and requirements.

• Ensure timely and complete project closure process and audit.

Governance:

• Oversee the compliance processes with the requirements for NGO operations with the government.

• Manage the strengthening of internal governance including legal matters such as compliance to local registration.
• Select and manage the relationship with an independent auditor for external audits and submit the audit report within a timeline.
• Ensure compliance with all the local statutory requirement as per government rules and regulations applicable on HFHB in country programs.

Leadership:

• Participates actively in senior management team meetings by providing strategic and programmatic analysis and feedback leading to make high level decisions for the organization in achieving organizational mission of eliminating housing poverty.

• Provide leadership to inspire, motivate, and build the Finance team’s capacity in line with organizational objective.
• Manage the Finance team and evaluate performance, planning, goal setting, monitoring, feedback, evaluation, and development.
• Oversee training and capacity-building initiatives for local partners to ensure alignment in program implementation and timely financial reporting.

Office Administration:

• Develop and implement administrative & Procurement policies, procedures, and best practices that support efficient and effective operations globally.
• Oversee facilities management, procurement, vendor relationships, and other administrative functions.
• Ensure compliance with regulatory requirements and best practices in administrative management.
• Oversee and manage procurement efforts for the office including selection and negotiation with vendors, and management of subcontractors on the activity in compliance with donor and HFHB procurement regulations.
• Ensure absolute integrity and transparency in the procurement function and ensure the best value for money is obtained and requirements of HFHB are met in a cost effective and timely fashion. Ensure timely and accurate payments to vendors.
• Ensure staff are aware of, understand and comply with HFHBs Administration policies and procedures.
• Responsible for the procurement and proper upkeep of office premises and office equipment.
• Advice and guide partners about HFHB policies and procedures.

Information Technology (IT) Services:

• Responsible for the IT activities/function in the office to ensure that the IT infrastructure is maintained to meet high service level requirements.
• Coordinate closely with the centralized IT functions based in USA and Philippines.
• Ensure system integrity, security of the system and easy accessibility of the required information and ensure cost effective maintenance of all IT equipment.
• Ensure IT Policies and system adherence.

Support fundraising initiatives:

Support fundraising by providing financial planning, proposal budgets, financial analysis, donor financial reporting, and compliance inputs, while ensuring that financial information strengthens funding proposals and donor confidence.

Values:

Active support, role modelling, and adherence to the Habitat for Humanity’s Values and Safeguarding Commitment

Habitat for Humanity’s Values:

Humility – We are part of something bigger than ourselves.

Courage – We do what’s right, even when it is difficult or unpopular.

Accountability – We take personal responsibility for Habitat’s mission.

Safeguarding Commitment: HFHI-B requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.